General renting terms and conditions

General conditions – Bike-Packer project, Amolma asbl

The mission of the Bike-Packer project of Amolma vzw is to promote and make accessible the bicycle touring in Belgium. To do so, the association offers bikes for rent at democratic prices, thematic tours through the provinces of Belgium as well as events and trainings. Bike-Packer’s activities are aimed at individuals and professionals who want to organize a cycling event.


ARTICLE I. The service provider of Amolma asbl (“the renter”) in charge of the rental reserves the right to assess the capacity and aptitude of the participants to use a bicycle, within the framework of the service of Amolma asbl. The person renting the bicycle (“the hirer”) declares that he/she is fit to ride the bicycle and has no medical contraindications. Similarly, in the case of rental to a company or any organization (team building or other event) the company is solely responsible for the participants and any damage that may occur. 


ARTICLE II. The rented equipment (bicycle and accessories) remains at all times the exclusive property of Amolma asbl. The tenant cannot lend it, nor sublet it to a third party, without the assent of Amolma asbl.


ARTICLE III. The tenant recognizes that the bicycle and the rented material is in perfect working order and commits himself to use it with care, to provide for its maintenance, to bring back it at the end of the period of hiring, in the state where it was at the time of the reception, to give it to the hirer at the date, hour and place envisaged with the contract. Any delay will be reported to the lessor. The condition, size and model of the rented bicycles and equipment are known by the hirer. Before departure, the hirer can try the bicycle. If it does not seem to him to be in conformity with his expectations, he can ask to exchange it. Once left, the customer accepts the bicycle as such.


ARTICLE IV. Amolma asbl reserves the right to charge the hirer the amounts corresponding to the damage suffered by the bicycle during the rental period, including the unavailability of the bicycle due to repairs, either by deducting them from the security deposit or by invoicing them, which the hirer accepts from now on. The daily charge for the unavailability of the Bike is the same as set forth in Article VII.


ARTICLE V. In no case the tenant will be able to claim damages for disturbance of use during the rental period. The hirer is solely responsible for material damage, accidents, injuries or other inconveniences that may occur during the trip. Amolma asbl declines all responsibility for any type of damage caused to the cyclists during the trip.  


ARTICLE VI – Special insurance – The hirer declares, at the time of renting the bicycle, that he/she is insured for civil liability as well as for any other risk that he/she considers necessary to cover (family insurance, travel insurance). The ASBL insures its professional liability as well as the bikes at its discretion. The hirer is offered an optional complementary assistance insurance in case of breakage or damage on the road.  The hirer assumes full responsibility for the rented vehicle and insures all disputes that may arise as a result of this rental, as well as the theft of said vehicle.


ARTICLE VII. The hirer may only repair the inner tube himself with the equipment provided by the association. If the bicycle is immobilized for repairs other than that of the inner tube during the rental period, the renter may only carry out the repair work with the agreement of Amolma vzw and must obtain an invoice for the repairs. 



ARTICLE VIII. The rental of the bicycle provides that the tenant can pick up the bicycle the day before in the afternoon until 5 p.m. by appointment, or the same day in the morning until 11 a.m. by appointment. The hirer can return the bike until 5 p.m. on the day of his return.  In the case of an overtaking of the duration of hiring initially envisaged, a penalty is due to the amount of 10 euros per day of delay, each started day, calculated starting from 5 p.m. the day of envisaged return, giving right to the allowance envisaged for a complete day.


ARTICLE IX. In case the bicycle is lost, stolen or damaged, Amolma asbl reserves the right to claim from the hirer an indemnity of 800 € in the case of a standard bicycle, 990 € for gravel bicycles, 300 € for a child’s cart. If the bicycle is returned dirty, Amolma asbl reserves the right to claim an indemnity of 15€ from the hirer.



In case of damage, the ASBL reserves the right to ask for compensation according to the following rates: Pricing of damaged bicycle parts: saddle 20 €, Abus U-lock 75 €, abused key 50 €, set of lights 20 €, chain case 21 €, fork 34 €, luggage rack 30 €, bell 5 €, derailleur 20 €, stand 13 €, mudguard 11 €, complete rear wheel 46 €, complete front wheel 95 €, tire worn by skidding 40 €. Pricing of damaged luggage: Handlebar bag 80 €, saddle bag 140 €, frame bag 90 €, front ortlieb bags 80 €, rear ortlieb bags 90 €. Pricing of damaged accessories (others): adult helmet 30 €, phone holder 30 €, Ortlieb pannier 68 €. The rates for damaged accessories not mentioned above will be defined by Amolma asbl. The labor required for repairs will be charged at the rate of 49 € /h.


ARTICLE X. The tenant commits himself declaring any loss or theft of the bicycle or its accessories to the hirer and the police authorities, within 24 hours.


ARTICLE XI. If the tenant contravenes the laws and regulations in force, during the hiring, Amolma asbl cannot in no case to be held responsible. The cyclists ride under their own responsibility and commit themselves to respecting the traffic rules.


ARTICLE XII. The rental of a bicycle and accessories is payable in advance. The renter will hand over an identification document. Amolma reserves the right to ask for a guarantee deposit ranging from 70 to 500 euros per rented bicycle. The security deposit will be returned after the inspection of the rented bike and accessories. 


ARTICLE XIII. All reservations are subject to a deposit. The amount is 250euros for the bikes and 50euros for the panniers.


ARTICLE XIV. Any cancellation will have to be formulated by e-mail. The amount previously paid will be returned only if the tenant warns until 14 days before the departure, otherwise the amount will be kept as compensation by the hirer. This clause excludes cases of force majeure (illness, operation, accident, ……..) occurring to the future tenant exclusively and justified by a medical certificate.


ARTICLE XV. In addition to the rental of bicycles and bicycle equipment, the ASBL provides, on request, cycling itineraries on a purely indicative basis and without any responsibility, apart from the tours guided by the members of the ASBL. The equipment provided is at the express request of the hirer and left to his or her own discretion. The ASBL will not bear any responsibility for the equipment provided.


ARTICLE XVI. Intellectual property – The information available on the ASBL’s website or its social networks or in its roadbooks is for information purposes only and does not bind the ASBL or its service providers or subcontractors. All images, visuals and routes used by the ASBL are its property as well as the General Conditions.   No reproduction or communication to the public, in whole or in part, of the website or any of its elements, including the proposed itineraries or publications on social networks, for any purpose whatsoever, except for individual and private consultation, may be made without the prior written authorization of the ASBL.


ARTICLE XVII. The ASBL reserves the right to make any useful changes to the General Conditions. The General Conditions as modified shall govern the current contracts and shall apply as soon as they are published on the ASBL’s website.


Article XVIII. Jurisdiction and applicable law.

18.1. For the interpretation and execution of the General Conditions, as well as for any dispute between the ASBL and a client or a user of the ASBL’s website and social networks, the French-speaking courts of the district of Brussels shall have sole jurisdiction.

18.2. Likewise, any dispute shall be subject to Belgian law.

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